Freedom of Information Act
Four Star Public Library FOIA Policy
I. A brief description of our public body is as follows:
A. Our purpose is to provide materials and services for the recreational, social, informational, and educational needs of the community.
B. An organizational chart is included.
C. The total amount of our operating budget for FY 2025 is $185,590.45
Funding sources are property taxes, state and federal grants, fines, charges, and donations. Tax levies are:
1. Corporate purposes (for general operating expenditures)
2. IMRF (provides for employee's retirement and related expenses)
3. Social Security (provides for employee's FICA costs and related expenses)
4. Tort Liability (for insurance premiums, unemployment and worker's compensation insurance)
D. The office is located at this address: 132 West South Street, Mendon, IL 62351
E. We have approximately the following number of persons employed:
1. Full-time 0
2. Part-time 7
F. The following organization exercises control over our policies and procedures: The Four Star Public Library Board of Library Trustees,
which meets monthly on the 2nd Wednesday of each month, 7:00 p.m. at the library.
G. We are required to report and be answerable for our operations: Illinois State Library, Springfield, Illinois. It's members are: State Librarian, Alexi Giannoulias (Secretary of State); Director of State Library, and various other staff.
II. You may request the information and records available to the public in the following manner.
A. Use request form that is included. NOTE: This form cannot be Mandatory under FOIA, but it is preferred. Failure to use it may result in the request not being properly or promptly processed.
B. Your request should be directed to the following individual: Valerie Simmons, FOIA officer
C. You must indicate whether you have a "commercial purpose" in your request.
D. You must specify the records requested to be disclosed for inspection or to be copied. If you desire that any records be certified, you must specify which ones.
E. To reimburse us our actual costs for reproducing and certifying (if requested) the records, you will be charge the following fees: There is a $1.00 charge for each certification of records. There is no charge for the first fifty (50) pages of black and white text either letter or legal size. There is a .15 per page charge for copied records in excess of 50 pages; the actual copying cost of color copies and other sized copies will be charged.
F. If the records are kept in electronic format, you may request a specific format and if feasible, they will be so provided, but if not, they will be provided either in the electronic format in which they are kept (and you would be required to pay the actual cost of the medium only, i.e. disc, diskette, tape, USB, etc.) or in paper as you select.
G. The office will respond to a written request within five working days which may be necessary to properly respond.
H. Records may be inspected or copied. If inspected, an employee must be present throughout the inspection.
I. The place and times where the records will be available are as follows: Monday, Tuesday and Thursday from 2-8 PM, Wednesday from 10 AM to 8 PM, and Friday and Saturday from 10 AM to 2 PM at the Four Star Public Library, Administrative Offices.
J. If you would like to request a review of the response we provide, you can reach the Illinois Attorney General's Public Access Counselor at 1-877-299-FOIA or [email protected]
III. Certain types of information maintained by us are exempt from inspection and copying. However, the following types or categories of records are maintained under our control:
A. Monthly Financial Statements
B. Annual Receipts and Disbursements Reports
C. Budget and Appropriation Reports
D. Levy Ordinances
E. Operating Budgets
F. Annual Financial Report and/or Audit
G. Minutes of the Board of Library Trustees
H. Library Policies, including Materials Selection
I. Adopted Ordinances and Resolutions of the Board
J. Annual Reports to the Illinois State Library
A. Our purpose is to provide materials and services for the recreational, social, informational, and educational needs of the community.
B. An organizational chart is included.
C. The total amount of our operating budget for FY 2025 is $185,590.45
Funding sources are property taxes, state and federal grants, fines, charges, and donations. Tax levies are:
1. Corporate purposes (for general operating expenditures)
2. IMRF (provides for employee's retirement and related expenses)
3. Social Security (provides for employee's FICA costs and related expenses)
4. Tort Liability (for insurance premiums, unemployment and worker's compensation insurance)
D. The office is located at this address: 132 West South Street, Mendon, IL 62351
E. We have approximately the following number of persons employed:
1. Full-time 0
2. Part-time 7
F. The following organization exercises control over our policies and procedures: The Four Star Public Library Board of Library Trustees,
which meets monthly on the 2nd Wednesday of each month, 7:00 p.m. at the library.
G. We are required to report and be answerable for our operations: Illinois State Library, Springfield, Illinois. It's members are: State Librarian, Alexi Giannoulias (Secretary of State); Director of State Library, and various other staff.
II. You may request the information and records available to the public in the following manner.
A. Use request form that is included. NOTE: This form cannot be Mandatory under FOIA, but it is preferred. Failure to use it may result in the request not being properly or promptly processed.
B. Your request should be directed to the following individual: Valerie Simmons, FOIA officer
C. You must indicate whether you have a "commercial purpose" in your request.
D. You must specify the records requested to be disclosed for inspection or to be copied. If you desire that any records be certified, you must specify which ones.
E. To reimburse us our actual costs for reproducing and certifying (if requested) the records, you will be charge the following fees: There is a $1.00 charge for each certification of records. There is no charge for the first fifty (50) pages of black and white text either letter or legal size. There is a .15 per page charge for copied records in excess of 50 pages; the actual copying cost of color copies and other sized copies will be charged.
F. If the records are kept in electronic format, you may request a specific format and if feasible, they will be so provided, but if not, they will be provided either in the electronic format in which they are kept (and you would be required to pay the actual cost of the medium only, i.e. disc, diskette, tape, USB, etc.) or in paper as you select.
G. The office will respond to a written request within five working days which may be necessary to properly respond.
H. Records may be inspected or copied. If inspected, an employee must be present throughout the inspection.
I. The place and times where the records will be available are as follows: Monday, Tuesday and Thursday from 2-8 PM, Wednesday from 10 AM to 8 PM, and Friday and Saturday from 10 AM to 2 PM at the Four Star Public Library, Administrative Offices.
J. If you would like to request a review of the response we provide, you can reach the Illinois Attorney General's Public Access Counselor at 1-877-299-FOIA or [email protected]
III. Certain types of information maintained by us are exempt from inspection and copying. However, the following types or categories of records are maintained under our control:
A. Monthly Financial Statements
B. Annual Receipts and Disbursements Reports
C. Budget and Appropriation Reports
D. Levy Ordinances
E. Operating Budgets
F. Annual Financial Report and/or Audit
G. Minutes of the Board of Library Trustees
H. Library Policies, including Materials Selection
I. Adopted Ordinances and Resolutions of the Board
J. Annual Reports to the Illinois State Library
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Four Star Public Library Organizational ChartBoard of Library Trustees
President Vice-President Secretary Treasurer Trustee Trustee Trustee President/Board of Library Trustees Library Director Circulation Specialist and Library Program Coordinator Library Clerks |